Conducting a Safety Meeting Tips
A Comprehensive Resource

Does this topic relate to your workplace?

• If not, choose another topic.
• Topics should be relevant to worker’s daily job activities so they can apply it
• Repeat safety meetings on topics that are considered more hazardous than other
  1. These can be annually, semi-annually, quarterly, monthly, etc.

Look up your company rules or policies about this topic.

• Incorporating your company policies into your safety meeting topics can help employees refer back to the policy later
• Have company policies about specific/relevant topics
• Use your company in case studies or examples
• Find out about any injuries, accidents or close calls in your company related to this topic.

Do not hand out copies of the Safety Tip until after the meeting. You want workers to contribute their own ideas, not read off the sheet.

• Always provide PDFs that workers can refer to at a later time or to keep off-hand

Read Section I to everyone at the meeting.

Ask if anyone has a personal story about this topic.

• Or add one of your own.
• Get people involved.
• The meeting will work best if everyone participates.

Discuss any problems at your workplace related to this topic.

• Ask: “Do you know of any problems with (this topic) at this workplace?”
• This might be a good time to bring up the injuries, accidents or close calls you found out about. Invite questions
• Remind people that there's no such thing as a stupid question.

Ask: "What can we do to solve our problems with (this topic)?"

• Encourage discussion.

Ask: “Have you had any experience with (this topic) here or at other places you’ve worked that might help us work safer here?”

If the company has rules or procedures around this topic, discuss them now

Ask if there’s anything else anyone wants to mention on this topic.

• Stick to the topic.
• If questions and comments stray from the meeting topic, tell people their questions will be addressed later, either privately or at a future safety meeting.

Before you close, remind workers how to report any safety problems at your workplace.